Overview

What is Yewodan?

Pronunciation: Yeh-woh-dahn

Origin: A Twi word (spoken in Ghana) meaning "we have a house" — capturing the essence of shared living and collective responsibility.

Yewodan is an automated duty roster management system designed specifically for landlords, property managers, student accommodation admins, and shared household members.

You define the tasks, add the residents or participants, and set how often the rotation occurs. Yewodan handles turn tracking, sends email/push reminders, and provides a shareable live roster schedule.

A B C D Fair rotation, every time
Step 1

How to Create an Account

Starting out on Yewodan takes less than 2 minutes. Follow these instructions to set up your admin profile.

Sign Up with Email or Google

Navigate to the Sign Up page and enter your name and email address to receive an instant verification link, or choose "Continue with Google" for instant 1-click sign-up without needing to create a password.

Fast & Secure Google Login

If you already have a Google account linked, simply click "Continue with Google" on the Login page anytime for quick, seamless access to your rosters.

30-Day Free Trial Activated

Every newly created account automatically gets a 30-day free trial with complete access to all roster management features. No credit card required to begin!

Trial period note: During your 30-day trial, you can set up unlimited duty rosters and participants.
Step 2

Setting Up Tasks in Yewodan

Tasks specify what needs doing at a property address and how often the duty rotates.

Add Property Address & Task Details

From your admin dashboard (Roster Setup), click Add Task. Enter the property address and choose the duty type:

  • Cleaning (Common areas, kitchen, bathroom)
  • Garbage Removal (Bins, recycling, waste disposal)
  • Vacuuming (Hallways, living rooms, rugs)
  • Others (Custom duties suited for your house)

Set Rotation Frequency

Specify how often duties shift to the next person (e.g. Daily, Every 3 Days, Weekly, Bi-weekly, or Monthly). Yewodan will automatically advance turns based on this schedule.

Multi-duty support: A single property address can have multiple distinct tasks (e.g. Cleaning and Garbage Removal running on separate schedules).
Step 3

Adding Participants

Once a task is created, add the residents who will share duty responsibilities.

Enter Participant Details

Click Add Participant under the specific roster task. Enter their full name and valid email address. Optionally upload a profile photo for easier identification in your admin view.

Set the First Person's Turn

After adding all participants, you need to designate who goes first. Click the three-dot menu (⋮) next to the participant you want to start with, then select "Set as Current Turn". That person will immediately receive email and push notifications confirming it's their turn.

Important: The roster will not start rotating automatically until you manually set someone's current turn. Simply adding participants does not activate the rotation. You must assign the first turn to kick things off.

Automatic Notifications Setup

The system automatically rotates turns on schedule.Participants receive email and optional browser push notifications as soon as their turn starts. You can manually assign turns anytime or let the automation handle everything.Ensure participant email addresses are typed accurately.

Privacy guarantee: Participant profile photos remain private and are only shown in your admin control panel. The public roster displays colored initials.
Step 4

Sharing the Roster Link

Keep all property residents in sync without forcing everyone to register accounts.

Get Roster Shareable Link

Under each roster type in your admin dashboard, you will find a dedicated "Shareable Link:" box displaying the unique URL. Copy this link directly to share it with your housemates.

Preview Roster View

Click the "Preview" button next to the roster header. This will open the live roster calendar schedule view in a new browser tab exactly as participants will see it.

Automation

What Happens After Setup?

Once configured, Yewodan runs silently in the background on autopilot.

1. Participant Added

The first participant designated in sequence receives a notification: "You're up first!"

2. Turn Starts

Email and push notifications are delivered on day 1 of the rotation period detailing exact task requirements.

3. Automatic Rotation Triggers

At the end of the specified frequency period, the system automatically advances turn status to the next resident in sequence.

4. Next Resident Notified

The next person in line receives instant email & push alerts reminding them of their turn.

5. Continuous Cycle

The duty cycle repeats automatically according to your set rotation rules and no manual intervention is needed except in cases where you might want to alter the rules and then cycle repeats with the new alteration.

📅 Example — 3-Day Rotation Frequency:

  • Day 1 (Today): Person A's turn begins and they receive email & push notification.
  • Days 2 & 3: Person A remains on duty for the full 3-day period.
  • Day 4: System automatically rotates to Person B, who is immediately notified for Days 4–6.
  • Day 7: Person C takes over, and so on through the entire roster.
The same logic applies for any frequency whether daily, weekly, bi-weekly, monthly, or a custom number of days.
User Roles

Account Roles & Categories

When you sign up for Yewodan, you choose your role during onboarding to tailor your experience:

Tenant / Housemate

For residents living in a shared space who want to track their duties and upcoming turns.

  • Receive turn email & push alerts
  • View live schedule & task list
  • Track duty completion status

Property Manager

For admins managing shared properties, setting up tasks, and adding residents.

  • Create tasks & set frequencies
  • Add/remove participants & photos
  • Generate & share public roster links

Property Owner

For owners overseeing property management, task delegation, and roster operations.

  • Oversee multiple property rosters
  • Full admin control & turn overrides
  • Manage subscriptions & property tasks
FAQ

Frequently Asked Questions

Find quick answers to common questions about managing rosters in Yewodan.

What happens when my free trial ends?
Your rosters freeze — automatic rotations and notifications stop until you upgrade to a paid plan. You can still log in and view your data anytime.
Do participants need an account to be on a roster?
No. Participants only need a valid email address. They receive notifications automatically and can check the schedule via your shared public roster link.
What happens if I remove a participant whose turn it currently is?
The next person in line immediately takes over as the current turn holder and receives email and push notifications automatically.
Can one address have multiple duty types?
Yes. Cleaning, Garbage Removal, Vacuuming, and Others operate independently. Each can have its own participants, frequency, and rotation timing at the same address.
Can I manually set someone's turn?
Yes. In your admin panel, click the action menu next to any participant and select "Set as Current Turn". They will instantly be notified and the schedule will adjust.
Can I manage multiple properties from one account?
Yes! You can add as many addresses as you need from a single admin account, each with custom tasks and participants.
Can I add profile pictures for participants?
Yes. When adding or editing participants, you can optionally upload a profile picture. These pictures are visible in the admin dashboard but are kept private on the public roster view (only colored initials are shown publicly).
How do I share a roster with participants?
Click the purple link button next to any roster type in your admin dashboard. This copies a shareable URL to your clipboard that you can paste into WhatsApp, email, or any messaging app. Participants can view the roster without needing an account.
Can I have different rotation frequencies for different people?
No — all participants within the same roster (same address + duty type) share the same rotation frequency. If you need different frequencies, you would need separate rosters.
How does the rotation actually trigger?
The system checks daily in the background whether the current turn holder has held their turn for the required number of days. If so, it automatically advances to the next person and sends them email and push notifications.

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